UC Santa Cruz Space Management Principles

Introduction

The campus currently does not have sufficient space, both in terms of quantity and programmatic suitability, to meet all of its needs. When the campus enrollment begins to grow again, and before new buildings to accommodate this growth are constructed, this situation will worsen. As a result, current space assignments may need to be changed, and when new buildings are completed, space allocations within the new buildings and the released space within existing buildings may need to be reassessed.

During 1994-95, the Space Policy Committee and its Working Subcommittee discussed the principles associated with space assignments and management. At its April 1995 meeting, the Space Policy Committee, chaired by Executive Vice Chancellor Tanner, recommended that the Space Management Principles be adopted. Chancellor Pister accepted this recommendation in May 1995.

The UC Santa Cruz Space Management Principles were established to provide a comprehensive framework for assignment and management of space. The Principles provide guidance and authority to those managing space.

Included in the Principles document are general criteria for establishing the need for space (Section 1) and guiding planning principles (Section 2), both of which should always be considered when planning space or when assigning or reassigning space. Also included is information on who is responsible for space and how space is assigned and reassigned (Sections 3.1 through 3.3). Because academic offices are particularly in short supply, the next section (3.4) addresses the assignment of academic offices. The last two sections include a description of the four campus space committees (Section 4) and information on the space reassignment process (Section 5).

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Table of Contents

• Definition of Terms
• Introduction
• Purpose of Principles

1. Criteria for Establishing the Need for Space
2. Guiding Planning Principles
3. Responsibility for and Assignment of Space
   • Responsibility for Space Resources
   • Assignment and Reassignment of Space
   • Temporary Reassignment of Space
   • Assignment of Office Space
4. Space Committees
5. Space Reassignment Process

Appendices

• Appendix A: Space Assignments and Reassignments
• Appendix B:
  • Table 1.0: Space Delegated to Officers--For Fall 1994
  • Table 1.1: Space Delegated to Executive Vice Chancellor and Assigned to Units--For Fall 1994
    • Table 1.1.A: Space Assigned to Dean of Natural Sciences and Distributed to Subunits--For Fall 1994
    • Table 1.1.B: Space Assigned to Dean of Social Sciences and Distributed to Subunits--For Fall 1994
    • Table 1.1.C: Space Assigned to Dean of Humanities and Distributed to Subunits--For Fall 1994
    • Table 1.1.D: Space Assigned to Dean of Arts and Distributed to Subunits--For Fall 1994
    • Table 1.1.E: Space Assigned to Dean of Graduate Studies and Distributed to Subunits--For Fall 1994
    • Table 1.1.F: Space Assigned to Dean of University Extension & Summer Session and Distributed to Subunits--For Fall 1994
    • Table 1.1.G: Space Assigned to EVC/Associate Vice Chancellor for Undergraduate Education and Distributed to Subunits--For Fall 1994
    • Table 1.1.H: Space Assigned to Chancellor/EVC Support and Distributed to Subunits--For Fall 1994
  • Table 1.2: Space Delegated to Vice Chancellor--Student Affairs and Assigned to Units--For Fall 1994
  • Table 1.3: Space Delegated to Vice Chancellor--Business and Administrative Services and Assigned to Units--For Fall 1994
  • Table 1.4: Space Delegated to Assistant Chancellor--Human Resources and Assigned to Units--For Fall 1994
  • Table 1.5: Space Delegated to Assistant Chancellor--University Advancement and Assigned to Units--For Fall 1994
  • Table 1.6: Space Delegated to Chancellor's Executive Assistant and Assigned to Unit--For Fall 1994
• Appendix C:
  • Example 1: Reassignment of Space from One Officer to Another Officer
  • Example 2: Reassignment of Space from One Unit to Another Unit (Reporting to the same officer)
  • Example 3: Reassignment of Space Within One Unit
• Appendix D: Organization of Space Committees
• Appendix E: Space Reassignment Flow Chart

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Last review on 8/9/95.